Volunteer Bond Info
In 2020, 13th Ave BMX Club will be implementing a volunteer bond to encourage a strong volunteer culture within the club. The requirements are low impact and easy to achieve because we know that families are busy. Here’s how it all works….
HOW TO PAY YOUR BOND
In order to get yours or your riders racing plate(s), which is needed to practice and race, families will be asked to bring a cheque for $50 per family to their first night of practice/racing. You can hand your cheque to Nicole at the registration table/
Handing us that cheque is your contract. It means you are committed to fulfilling 10 volunteer credits throughout the 2020 racing season. If you do not fulfill that commitment, the cheque will be cashed at the end of the racing season and the money will go back to the club.
There are NO exceptions.
Credits vs. money paid is not prorated at the end of the season, even if you make it to 9 credits for example
You must fulfill all 10
HOW TO EARN CREDITS
Our season runs from end of May to mid-September, with practices, races or events to volunteer at, and there are several positions to fill each event, practice or race night.
How to earn credits:
Monday Practice Volunteer = 1 credit
Wednesday Race Night Volunteer (Any non-commissaire position) = 1 credit
Wednesday Race Night Volunteer (Commissaire position) = 2 credits
Scheduled Track Maintenance = 2 credits
Special Event Volunteer* = 2 credits
*1 shift is usually around 2-4 hours of time. 2 credits for each shift worked. Special events include SK Cup Race Weekends
Total required = 10 credits per family
HOW ARE CREDITS TRACKED?
Credits will be tracked by a 13th Ave BMX Club member each time you sign up for a position on volunteersignup.org (our online volunteer platform) PRIOR to a race night or event, along with a corresponding signature on the volunteer sign up sheet at the registration table. This not only ensures that we have volunteers in advance of races and events, but it also ensure we have our volunteers and credits being tracked properly.
CAN OTHER FAMILY MEMBERS OR FRIENDS VOLUNTEER ON MY FAMILIES BEHALF?
Heck yes! Just make sure they note which family they want their credits to go to when signing the volunteer sheet!
WHAT IF OUR FAMILY EARNS MORE THAN 10 CREDITS?
You rule! We are SO appreciative of all volunteer hours. If you are able to put in more than 10, we’ll give you thanks and high fives!
We can’t do any of this without Volunteers! Here is a breakdown of some of the positions we always need help with for races and practices:
Announcer: Broadcasts the races, calls riders to staging, and updates spectators
Gate Operator: Preps (test, safety check, setup of generator etc.), runs operates, and puts away equipment for the gate during races/practices, watches to make sure that the racers are safe and needs to pay attention to the Commissaries in case the gate needs to be held due to a crash on the track. This position should also take a quick look to make sure racers helmets are done up and wheels are aligned properly in gate
Registration: Registration check in. Confirms the racers plate number and calculated age, and marks a “Yes” next to everyone’s name to make sure they are accounted for before the Race Director does final moto prep
Race Director: This position is responsible for making and posting the motos. Ensures that all volunteers are in their positions, that First Aid is ready, and that the track is ready to race. Oversees how the race is being run and generally fills any position or helps as needed during the race.
Staging: organizes racers into their appropriate motos & lanes in the staging area. Should have a sheet with motos so they are aware of the racers moto and lane number
Track Official /Commissaires: (Before and during Races) Is on the track during the races monitoring for infractions and/or crashes. Watches the corners, helps riders if need be. Also is eyes and ears on the track for inappropriate behaviour on the track , informs Head track official/Commissaire who will take care of the issues. Assistant to the Chief Commissaire.
Track Safety: The best spot to catch all the action! Helps to ensure the safety of the racers on the track. Help riders become untangled from bikes and calls for first aid if needed.
Finish Line/Head Scorer: Compiles finish line judges observations.
Finish Line: Calls out the plate numbers of racers as they cross the finish line and also scribes.
First Aid: First Aid personnel at the track in case of injuries. MUST have First Aid certificate.
911 Caller: Calls and directs the ambulance into the park, if it is required
Track Maintenance: Keeps the track maintained during race/practice nights. Wets dust, rakes, fills divots, also ensures the track is left in a clean and tidy condition including emptying/collecting garbage and recyclables.
Rock Walk: Volunteer walks the entire track and picks up and removes rocks and other hazards from the track.
Watering: Is responsible for taking the hoses out of the sea can and hooking it up to the water tap and waters the corners and track to keep the dust down. This happens before racers ride, which then helps with track packing during the race.
Sweeping: sweeping loose or excess dirt off of main track area.
Work Bee: Usually a weekend or a week night to do work on the track. Manual labour.
Tear Down: Assists in taking down and putting away all items from practice or races.